If you work with Google Sheets but need to share your spreadsheets with people who prefer Microsoft Excel, sending the file directly as an Excel (.xlsx) attachment is the easiest solution. Google Sheets makes this process simple—you can convert, download, or email the sheet as an Excel file in just a few clicks.
This guide explains how to email a Google Sheets file as an Excel file, including built-in options, download methods, and helpful tips to ensure your document reaches the right people in the correct format.
Why Email a Google Sheets File as an Excel File?
Google Sheets is great for online collaboration, while Excel is often preferred for offline work or complex data tasks. Sending your sheet as an Excel file ensures:
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The recipient can open it even without internet.
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The spreadsheet maintains its structure and formatting.
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Compatibility issues are reduced.
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It’s easy to share with teams using Microsoft Office.
Method 1: Email a Google Sheets File as an Excel File Directly from Google Sheets
Google Sheets allows you to email a converted version of your spreadsheet without needing to download it first.
Step-by-step instructions:
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Open Google Sheets and launch the file you’d like to send.
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Click the File menu in the top-left corner.
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Select Email.
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Choose Email this file.
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In the “Attach as” dropdown, choose Microsoft Excel (.xlsx).
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Enter the recipient’s email address.
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Add a subject line and message (optional but recommended).
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Click Send.
Google Sheets will automatically convert the document into an Excel file and deliver it as an attachment.
Method 2: Download as Excel and Attach It Manually
If you want to review or rename the file before sending, this method gives you more control.
Steps:
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Open your Google Sheets file.
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Go to File.
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Select Download.
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Click on Microsoft Excel (.xlsx).
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The file will download to your computer.
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Open your email app (Gmail, Outlook, etc.).
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Compose a new email and attach the downloaded .xlsx file.
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Enter the recipient’s email and press Send.
This method is ideal when you need to:
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Attach the file to multiple emails.
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Upload it to another platform.
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Rename or check the file before sending.
Method 3: Use Gmail to Send the File as an Excel Attachment
If your file is stored in Google Drive, you can attach it directly from Gmail.
Steps:
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Open Gmail and click Compose.
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Select the Google Drive icon at the bottom (triangle shape).
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Find and select your Google Sheets file.
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In the file options, switch from Drive Link to Attachment.
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Gmail will automatically convert it to Excel (.xlsx).
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Click Insert, then send your email.
This method works best when your Google Sheets file is already in Drive and you prefer using Gmail.
Tips for Sending Google Sheets as Excel Files
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Check formatting: Some complex formulas or styles may convert differently. Review the Excel copy if accuracy matters.
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Protect sensitive data: Remove unnecessary sheets or personal info before emailing.
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Use clear file names: A professional file name makes your email easier to understand.
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Test before sending: If sharing with a large team, send a test file to yourself first.
Final Thoughts
Emailing a Google Sheets file as an Excel attachment is quick and efficient, whether you use Google’s built-in “Email this file” option or download the file manually. With the steps above, you can easily convert and send your spreadsheet in the most widely-compatible format—perfect for work, school, or business communication.